Membership administration for your sports club

Manage members and subscriptions, enrol them in courses and lessons, invoice and collect the membership fees, and run your tournament day from the draw to the prize ceremony — all in one app.

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How it works

Running a club takes volunteer time. This app takes the administration off your hands, so that time goes to the sport instead.

Everything in one place

  1. Members. Manage member details, memberships and fees.
  2. Activities. Plan courses and lessons and let members enrol themselves.
  3. Finances. Invoice and collect the membership fees, import the bank statement and issue credit notes where needed — ready for the treasurer.
  4. Board. Meetings, minutes and the action list, all in one place.

Members handle what they can handle themselves through the member portal, so the membership administration only has to review what needs a second look.

Who it’s for

What it gets you

An up-to-date membership administration, fees that visibly come in, and a bank statement linked to the right members — less hassle for the volunteers who keep the club running.

What it does

What does Sportvereniging Ledenbeheer cost?

Free to use

Prices exclude VAT. You activate the applications you need and pay for those only; you can cancel per billing period. The 30-day trial ends on its own.Create account

Frequently asked questions

Can I track membership fees per member?
Yes. Memberships and fees are tracked per member, so you see exactly who has paid and who still needs a reminder.
Does it work for courses and lessons too?
Members can enrol in courses and lessons, and you easily keep an overview of groups, participants and scheduling.
Can we play an Americano format, where you play with someone different every round?
Yes. Alongside singles and doubles there's a mixed or Americano format. Participants sign up individually and are paired with a different partner each round; the standings are kept per player, not per pair. You generate the schedule at the click of a button and see who plays with whom each round. Here too, the planner never double-books anyone, even though the same player appears in several pairs.
Can a tournament run over several days?
Yes. You add playing days, each with its own date, start time and number of rounds. The schedule stays one continuous series of matches — a day only determines which date and clock time belong to a match — and the final day picks up whatever's left. If you don't add any days, the tournament is simply a single-day event. Copy the tournament next year and the day layout moves with it.
What happens if a participant pulls out or the tournament overruns?
Then you reschedule, and you first see a list of differences: exactly which matches shift and which stay put. Anything already played or in progress doesn't change, nothing is scheduled before the next slot that hasn't started yet, and existing matches keep their sequence number — otherwise the slip in someone's hand would no longer match. The schedule only actually changes once you confirm it. For smaller changes you don't even need to reschedule: if a participant pulls out, only their own matches are cancelled; if someone joins, they're scheduled in without shifting existing matches. Print a stack of blank score slips in advance, and the match table can write out a changed match by hand.
Can participants and spectators follow the standings without logging in?
Yes. There are three shareable pages: a scoreboard screen with the live standings, a page per participant that they reach via the QR code on their match schedule, and a results page for afterwards. They work with a signed link, so you don't need to give anyone an account.
Do I have to set up the tournament again every year?
No. You copy last year's tournament — set-up, group draw and settings — and adjust whatever's different.
How do I process a membership cancellation?
With Process cancellation on the member record. You first see what's still outstanding in fees and payment requests, which courses are still running and from when it stops. For each enrolment you choose whether the season fee lapses or remains due, and you record the reason for leaving. Just setting a member to inactive isn't enough on its own: their course fees would simply keep running.
Can members update their own details?
Yes, through the member portal. They update their address and phone number straight away; the membership administration sees the change and gets notified of it. Name, date of birth and IBAN are more sensitive — a new IBAN, for instance, needs a new direct debit mandate — so those become a request that someone from the club reviews first. While requests are pending, the member list flags it.
What happens when a course is full?
A new sign-up goes onto the waiting list. When a spot opens up, the first person on the list gets an offer that's valid for a set time. If they don't accept it, the offer moves on to the next person. You set the capacity per course.
Which bank files can I import?
CAMT.053 (the XML statement most Dutch banks offer), MT940, CSV, OFX and QIF. Incoming payments are matched to members and expenses to cost categories, based on earlier matches and rules you set yourself. You match edge cases by hand.
Does the app take minutes of our board meeting?
If you record the meeting, the app turns it into a draft: minutes, decisions, action points and any-other-business, with who raised each point. You choose what you keep. If a recording has several parts, they're merged under the same headings, and text the secretary wrote themselves stays in place.
Is there a financial overview?
Yes. The financial overview shows receipts and costs per year, broken down by month and by cost category, and can set them against another year. The costs come from the bank statement you import and link to cost items. There is no cash book or bookkeeping in the app.

Works well with

Agenda

Manage your calendars in one central place and sync appointments with external calendar apps via CalDAV and iCal.

Momenten

One link that lets everyone hand in their photos from an event, with approval before anything goes live.

Subsidieadministratie

Apply for, award and account for grants — without spreadsheets.